CoC Monitoring is intended to review performance and ensure compliance with the CoC Program and related federal requirements. Please see this year’s 2025 CoC Program Monitoring Schedule to review the timeline for each organization, and make sure to review the 2025 CoC Monitoring Instruction Guide.
2025 CoC Monitoring Tools
CoC Forms
The San Diego City and County CoC understands the importance of program compliance and have created forms that can be used as tools to assist service providers in complying with complex components of implementation.
Eligibility Verification
- Documenting Homeless Eligibility and Recordkeeping Guide
- Homeless Verification Checklist (for non-PSH projects only)
- Imminent Risk of Homelessness Verification
- Chronic Homelessness Verification Packet
- DedicatedPLUS Verification Packet
- Disability Certification
- Third-Party Homeless Verification
- Third-Party Oral Verification
- Homeless Observation Verification
- 2nd Party Intake Worker Observation
- Self Certification of Homelessness
- Chronic Homelessness Self Certification
CoC Resources
Policies, Procedures, & Grant Administration
In this section, you will find resources for drafting policies that comply with federal regulations under 24 CFR 578 for the Continuum of Care Program and information regarding the CoC grant cycle and administration of CoC Program funds.
Establishing 24 CFR 578 Policy
The CoC has drafted policy language and is available for use by the CoC program for adoption if no such policy is in place to comply with CoC requirements. Policies have been drafted based on the Code of Federal Regulations for CoC programs (24 CFR 578).
CoC Grant Administration
- HUD CoC Program Grants Administration User Guide
- Grant and Project Administration Requirements Online Training
CoC Virtual Binders
- CoC Virtual Binder: Grant Cycle
- CoC Virtual Binder: Match
- CoC Virtual Binder: Grant or Project Changes & Extensions
- CoC Virtual Binder: Grant Timeliness Standards
- CoC Virtual Binder: Grant Closeout
- CoC Virtual Binder: CoC Program Components
- CoC Virtual Binder: Eligible Activities Overview
- CoC Virtual Binder: HMIS
- CoC Virtual Binder: Leasing
- CoC Virtual Binder: Operating Costs
- CoC Virtual Binder: Rental Assistance
- CoC Virtual Binder: Supportive Services
Financial Management
- CoC and ESG Financial Management Overview
- CoC Virtual Binder: Uniform Requirements & Federal Cost Principles
- HUD Financial Management Learning Modules
- Indirect Cost Toolkit for CoC and ESG Programs
- Key Components of Financial Management for CPD Grants
- Procurement and Contracting: Five Ground Rules for Grantees and Subrecipients
- CoC 101 Managing Match Requirements: Overview of CoC Match Requirements and Management
- CoC Program Guide for Match: Regulation and Sample Documents
Environmental Reviews
CoC Virtual Binder: Environmental Review
CoC Part 58 Resources
CoC Part 58 guidance for recipients of HUD assistance and other responsible entities for conducting an environmental review for a particular project or activity. The Part 58 resources should be used when a Responsible Entity (unit of general local government) is responsible for completing the environmental review.
- CoC Part 58 Environmental Review Flow Chart
- CoC Part 58 Tenant-Based CENST Format
- CoC Part 58 ‘CEST’ Limited Scope Review
- Part 58 Environmental Assessment (EA) Form
- Part 58 CEST Form
CoC Part 50 Resources
The Part 50 resources should be used when a CoC is unable to work with a Responsible Entity, resulting in HUD completing the environmental review under 24 CFR Part 50, or when HUD is completing a state-wide review for Tenant-Based Rental Assistance or Tenant-Based Leasing.
- CoC Part 50 Flow Chart
- CoC Part 50 TBL/TBRA HEROS Instructions
- CoC Part 50 PBRA/SBRA Site Specific Environmental Review Form
CoC Program Recordkeeping Resources
In this section, you will find resources provided by HUD and other Technical Assistance providers that can assist CoC grant recipients and subrecipients in meeting recordkeeping requirements as outlined in 24 CFR 578. This includes the following topics: HUD’s four categories of the homeless definition, Chronic Homelessness, DedicatedPLUS criteria, and VAWA requirements.
Four Categories in the Homeless Definition
Chronic Homelessness
- Flowchart of HUD’s Definition of Chronic Homelessness
- Using HMIS to Document a Client’s Chronic Homeless Status for Eligibility Purposes
Dedicated Plus Criteria
VAWA Requirements
- HUD’s VAWA Homepage
- VAWA-Requirements for CoCs – CoC-Recipients and ESG Recipients
- 2022 VAWA Special Addendum to Lease Agreement
CoC Virtual Binders
- CoC Virtual Binder: Recordkeeping
- CoC Virtual Binder: Homeless Eligibility
- CoC Virtual Binder: Chronic Homelessness Status
- CoC Virtual Binder: Disability Definition
HUD Monitoring Resources
As part of the CPD Monitoring Handbook, the following exhibits are used by HUD reviewers to assess grant compliance with program regulations, applicable statutes, grant requirements, and terms and conditions of the grant awards under the CoC program. The following exhibits will be useful to review if you are a CoC program grant recipient or subrecipient.
- CPD Monitoring Exhibits: Chapter 29 CoC Program
- Please reference Chapter 29: Continuum of Care Program (Exhibits 29 -1 through 29-14) as they pertain to recordkeeping requirements for documenting homeless status, grant management, program requirements, financial management, and equipment management.
Other Resources
Housing Models:
Rapid Rehousing
- Rapid Rehousing Brief
- NAEH RRH Evaluation and Improvement Toolkit
- NAEH: Strategies to secure and expand funds for RRH
Joint (Transitional & Rapid Rehousing)
- SNAPS in Focus: Joint TH/RRH Overview
- Joint TH/RRH – HUD Presentation Slides
- Joint TH/RRH – HMIS Project Setup and Reporting
Permanent Supportive Housing
- (NAEH) Permanent Supportive Housing: A Crucial Part of an Effective System
- (NAEH) Permanent Supportive Housing Webinar
- (NAEH) Permanent Supportive Housing Webinar Slides
Youth Homelessness
- Youth Homelessness Demonstration Program (YHDP)
- Determining Youth Homelessness
- Resources for Homeless Youth Service Providers
- Ending Youth Homelessness: A Guidebook Series
- Preventing and Ending Youth Homelessness: A Coordinated Community Response
- Framework to End Youth Homelessness
- Criteria and Benchmarks for Achieving the Goal of Ending Youth Homelessness
- Host Homes – Point Source Youth
Subpopulation or Specialized Resources
- Implementing Housing First Principles for People Involved with the Criminal Justice System
- Institutional Stays and CoC and ESG Eligibility
HMIS
Frequently Asked Questions (FAQ)
Find answers to frequently asked questions grouped by programs, systems, and related topics that have been submitted to HUD.
Archived CoC Monitoring Tools
2024 CoC Monitoring Tools
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- On-Site CoC Monitoring Tool (used by CoC staff)
2023 CoC Monitoring Tools
2022 CoC Monitoring Tools
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- 2022 Subrecipient Monitoring Tool (YHDP subrecipients only)
