CoC Monitoring
CoC Monitoring is intended to review performance and ensure compliance with the CoC Program and related federal requirements. Please see this year’s 2024 CoC Program Monitoring Schedule to review the timeline for each organization, and make sure to review the 2024 CoC Monitoring Instruction Guide.
2024 CoC Monitoring Tools
CoC Forms
The San Diego City and County CoC understands the importance of program compliance and have created forms that can be used as tools to assist service providers in complying with complex components of implementation.
Eligibility Verification
- Documenting Homeless Eligibility and Recordkeeping Guide
- Homeless Verification Checklist (for non-PSH projects only)
- Imminent Risk of Homelessness Verification
- Chronic Homelessness Verification Packet
- DedicatedPLUS Verification Packet
- Disability Certification
- Third-Party Homeless Verification
- Third-Party Oral Verification
- Homeless Observation Verification
- 2nd Party Intake Worker Observation
- Self Certification of Homelessness
- Chronic Homelessness Self Certification
2023 CoC Monitoring Tools
2022 CoC Monitoring Tools
- 2022 CoC Program Monitoring Schedule
- 2022 CoC Monitoring Instruction Guide
- 2022 Grant Overview Questionnaire
- 2022 Desk Audit Tool
- 2022 Agency Evaluation Tool
- 2022 CoC Documentation and Record Keeping Review Checklist
- 2022 On-Site CoC Monitoring Tool
- 2022 Subrecipient Monitoring Tool (YHDP subrecipients only)
CoC Monitoring Resources
- The RTFH CoC Monitoring Policy was adopted by the RTFH Board of Directors effective 1/17/2019.
- CoC Draft Policy Language is available for use by CoC programs for adoption if no such policy is in place in order for programs to be in compliance with CoC requirements. These have been drafted based on the Code of Federal Regulations for CoC programs (24 CFR § 578).
- Housing First Checklist (updated September 2016)
- Housing First Assessment Tool 2022
- Definition of Homelessness and Record Keeping Requirements
- Flowchart of HUD’s Definition of Chronic Homelessness
- Sample Chronic Homelessness Documentation Checklist
- Criteria for Defining Homeless
- CoC Program Homeless Definitions and Recordkeeping Instructions
- Policy Checklist for the Continuum of Care (CoC) Program
- Overview of DedicatedPLUS: Eligibility and Recordkeeping Requirements
- 2022 VAWA Special Addendum to Lease Agreement
Questions? Please contact CoC Lead kathryn.durant@rtfhsd.org.
Rent Reasonableness
- Rent Reasonableness checklist with instructions for how to use it
- Rent Reasonableness and FMR guide
- Rent Reasonableness calculation
Questions? Please contact CoC Lead kathryn.durant@rtfhsd.org.
Housing First Resources
USICH Resource Roundup: Understanding and implementing Housing First
Part 1 of the four-part Housing First webinar series: A System Response to Homelessness Using a Housing First Approach presented by the National Alliance to End Homelessness (NAEH) and California Department of Social Services Housing, Homelessness and Civil Rights Branch
- A System Response to Homelessness Using a Housing First Approach Webinar I Recording
- A System Response to Homelessness Using a Housing First Approach PowerPoint I
Part 2 of the four-part Housing First webinar series: A System Response to Homelessness Using a Housing First Approach presented by the National Alliance to End Homelessness (NAEH) and California Department of Social Services Housing, Homelessness and Civil Rights Branch
- A System Response to Homelessness Using a Housing First Approach Webinar II Recording
- A System Response to Homelessness Using a Housing First Approach PowerPoint II
Thursday, May 30th from 1:30pm to 3:00pm – REGISTER HERE
Part 3 of the four-part Housing First webinar series: A System Response to Homelessness Using a Housing First Approach presented by the National Alliance to End Homelessness (NAEH) and California Department of Social Services Housing, Homelessness and Civil Rights Branch
- Thursday, May 30th from 1:30pm to 3:00pm – REGISTER HERE
Housing Model Resources
- Rapid Rehousing Models for Homeless Youth
- Rapid Rehousing for Youth Suite
- Rapid Rehousing for Youth Toolkit
- Rapid Re-Housing for Youth – Shared Housing Overview
- Joint Transitional Housing and Rapid Re-Housing Component
- Host Homes – Point Source Youth
- Promising Program Models – Ending Youth Homelessness: A Guidebook Series
Continuum of Care Resources
- HUD CoC FY 2019 New Project Application Detailed Instructions and Navigation Guide
- CoC Program Grant Administration
- CoC Program Grant Administration user Guide
- Criteria and Record-keeping Requirements for Definition of Homeless
- CoC Overview of Program Components and Eligible Costs
- CoC Program Interim Rule (including eligible costs)
- HUD Homeless Management Information System (HMIS)
- RTFH Homeless Management Information System (HMIS)
- CoC 101 Managing Match Requirements: Overview of CoC Match Requirements and Management
- CoC Program Guide for Match: Regulation and Sample Documents
- HUD CoC Program Monitoring Guide for Review of CoC Match Requirements: Exhibit 29 – 11
- HUD CoC Program Monitoring Guide for Review of Financial Management and Audits: Exhibit 34 -1 2 CFR Part 200
